Trying to identify the right Inspection software for your company can seem confusing at first. But when you know what to look for, the decision isn’t too complicated. You just want to make sure you’re getting what you need—nothing more and nothing less. Being able to manage your inspections or backflow reports with a robust system will help you boost efficiency and streamline your process. But software that’s sub-par will only create more headaches.
Top 6 Benefits of New Inspection Software
There are a few key features that make Inspection software stand out. If you can have all six benefits working together, you should feel confident that the system is working to support your company’s best interests.
1. Ease of Use
Learning new software isn’t always an intuitive process. In order to have a smooth transition, you’ll want a program that’s simple and straight-forward. People who usually prefer pen and paper might feel uncomfortable with technology at first. So, you’ll want to look for a system that mimics the standard paper forms—just on a computer, smart phone, or tablet. The right inspection software for your team should never feel like a hassle. An easy-to-use process will help get everyone on board.
2. Work Offline
Depending on where your team members are, they may not always have access to the internet. Certain systems require consistent online access to stay reliable, so it’s important to find software that lets users download locations and inspection forms for use in internet-free zones. Being able to work offline will help you keep productivity up all throughout the day,
3. Build Custom Forms
Just as every jobsite has a slightly different layout, certain industries require a unique form to meet their Inspection requirements. The ability to create custom forms gives you total control over how you can serve customers. If you don’t have the capability to be flexible to their needs, you’ll end up leaving money on the table. That’s why you’ll want software that’s scalable to different industry standards, equipment, and needs.
4. Access Your History
It’s imperative to have a secure system for saving your files. But you also need to be able to retrieve them anywhere you have internet access. If you’re ready to move past paper forms and filing, be sure to look for a solution that includes online portals for your entire inspection history. This will also allow your customers to view or download their property’s inspections at any time, which ends up being a great customer service perk.
5. Add Attachments
Great Inspection software will also let you add attachments to your reports and inspection forms. This feature makes it easy to include photos or other supporting evidence with your Inspection reports. A truly intuitive setup will let you select pictures from the camera roll on your mobile device. An easy process for attachments always eliminates extra steps.
6. Get Tech Support
For users that aren’t as comfortable with technology, having reliable 24/7 support staff is key. You don’t want a quick question to get in the way of any deadlines. It’s a good sign if your Inspection software includes tech support. That shows that the company cares about their users and products. Confirm that you’ll be able to get tech answers whenever you need them—whether it’s first-thing in the morning, or the middle of the night.
Maximize Your Productivity with FormLink Systems
Your Inspection software should be a helpful tool for your daily tasks, not a hindrance. Make sure you have a company that is boosting your productivity by offering helpful tools both online and offline. Being able to customize forms for your clients and share information on past inspection reports through an online portal is a real value-add.
Companies love using FormLink Systems because we include these six key features, plus so much more. We’re really proud of our easy-to-use system, but we also know that it’s normal to have questions. That’s why FormLink Systems offers 24/7 tech support for every subscriber.
To learn more about the FormLink features, please contact us today to schedule a free demonstration. You’ll see right away—FormLink makes Inspection software easy!